UNDER CONSTRUCTION – NEW WEB PAGE COMING SOON!
This is an internal, ever evolving web page for GBTA Team resources. Something missing, have questions/comments or need access to something? Contact Dawn Murphy dmurphy@gbta.org
Events
These are live documents that our internal stakeholders are continuously improving. Be sure to always reference the live documents.
2024 GBTA Team Roles and Deadlines by Event
View Here
Event Visual Process Overview
View Here
Convention
Coming Soon
Conferences
Coming Soon
Small Events
View Here
Academy Virtual Event
View Here
Virtual Event
View Here
Event platform that houses and tracks: agendas, speaker assets (info, headshots, bios, etc.), sponsor fulfillment (logos, deliverables, speakers), Production assets (videos, PPT, run of show) For reporting and goals refer to the Reporting section
Playbooks And Airtable Overview Lunch And Learn Recording
Forms And Tickets Overview Lunch And Learn Recording
Brightcove: View Here
Youtube: View Here
Online Demos
Global Event Calendar
Need to change or add a date to the 2024 calendar? *Please do not change or add until contract is executed.
Download PDF Here – needs updating? Contact Jess
Download Powerpoint Here – needs updating? Contact Jess
2024 Industry Calendar with Holidays
View Here
I.T
IT Support Portal to submit a ticket and search the knowledge-base for help articles. You can also email itsupport@gbta.org to create a ticket.
For urgent matters or portal issues, contact Jude Campbell or Troy Hunter via email or Teams.
Social Media
Support Portal to submit a new social media, podcast, or webinar request.
View the Social Media Calendar for post schedule
If you do not have access to the portal, contact Jude Campbell or Troy Hunter to request access.
Finance
Budgeting 101
Budget FAQs
Chart of Accounts – Codes (Revenue and Expense), Descriptors and IDs
Chart of Accounts for Salesforce
Concur
– Update Profile, Change password
– Creating New Expense Report
– How to File Credit Card Statements
– Itemize business meals, hotels etc
View Expense Types, Codes and Descriptors Here
REMINDERS
- Per Diem Meals:
- Breakfast: $20 daily per staff member
- Lunch: $25 daily per staff member
- Dinner: $50 daily per staff member
- Above figures exclude Tip & Tax.
- Higher end locations including NY, Singapore, California & London can assume a 20% increase
- Itemized expense receipts need to be included, not just the image of the “customer copy” of the bill signed for the credit card.
- When creating an expense report (ER) be aware of the payment type.
- Please create one expense report for your Out-of-Pocket transactions and a separate expense report for the Corporate C.C. transactions. The corporate cc transactions should match the transactions per the statement you receive monthly.
- Know that having both payment types in the same expense report delays the process for reimbursement and the reconciling process for our books.
GBTA Team Member Spotlight Nomination Form
Nominate a team member for a weekly All Hands meeting spotlight here
Dawn McCormick, Senior Director, Event Operations – EMEA and APAC
Finance Team
(Ann Corbitt)
Luptia Gomez and Candela Wyanaard, LATAM
(Kenzie Call)
Mark Sharoff, Senior Manager, Research
(Peggy Dolphin)
Morgan Cook, Senior Manager, Event Operations
(Gerry Windemiller)
Rachel Moore, Senior Manager, Marketing
Valerie Gollety-Pallmard, Regional Director, France
Josie Spessard, Education Program Specialist
RGR Team: Melanie Garrett, Senior Vice President, Sales – EMEA in Global Sales and Business Development (Morgan Maravich, Jennifer Fontillas, Kenzie Call)
Dawn Murphy, Director, Operations – Americas
European Conference Team
Registration Team: Nicole Seely, Josie Spessard (Kenzie Call, Jennifer Fontillas, Gerry Windemiller, Lisa Censullo)
(Jennifer Fontillas)
Natasha Franklin, Director, Human Resources
Tara O’Sullivan, Senior Manager, Marketing
Marketing Team: Moira Krier, Dan Vargas, Rachel Moore, Tara O’Sullivan
Toronto Conference Team Canada Conference Team
Ladders Team: Jill Koronkiewicz, Jess Zappola, Shane Downey, Nicole Seely, Bev Heinritz, Morgan Cook, (Matt Swanson, Peggy Dolphin)
Catherine Logan, Regional SVP – EMEA and APAC
Education and Engagement Team: Jill Koronkiewicz, Josie Spessard, Bev Heinritz, Dan Vargas, Morgan Cook (Amanda Cecil, Felix Berry)
Tracie Leatham, Senior Manager, Event Registration in Marketing and Technology
Research Team: Chris Ely and Mark Sharoff
Global Ops Team: Dawn Murphy, Nicole Seely (Nancy Tudorache, Gerry Windemiller, Michelle Rodriguez)
ALL GBTA Staff Convention Team
Marketing Team: Tracie Leatham, Rachel Moore, Tara O’Sullivan, Moira Krier, Jess Zappola, Fulvio Origo, Ron Nucum, Arbee Cruz, Melissa Allen
Professional Development Team: Josie Spessard, Morgan Cook (Amanda Cecil)
Local HQ Team: Natasha Franklin, Chris Ely, Mark Sharoff, Getnesh Amde, Shane Downey (Unique Williams)
French and Italian Team: Catherine Logan, Dawn McCormick, Rebecca Fahed, Tara O’Sullivan, Fulvio Origo, Valerie Gollety Pamard
Beverly Heinritz, Director, Foundation Programs
European Conference and Sustainability Summit Teams
Yvette Mullally, Executive Assistant
Natasha Franklin, Director, Human Resources
Jill Koronkiewicz, Vice President, Membership, Education, and Engagement
Heather Brown, Senior Director, Exhibit Sales and Operations
Dawn McCormick, Senior Director, Event Operations – EMEA and APAC
Dan Vargas, Membership Engagement Manager
Debbie Iannaci, Vice President, Communications and Research
Delphine Millot, Senior Vice President, Sustainability and Managing Director – Foundation
Chapter Leadership Team: Nicole Seely, Morgan Cook, Shane Downey (Nancy Tudorache)
Valerie Gollety-Pallmard, Regional Director, France
Moira Krier, Digital Media Specialist
Rachel Moore, Senior Manager, Marketing
Ronnie Nucum, Marketing Consultant
Finance and Accounting Team: Getnesh Amde, Amy Geszler (Unique Williams)
Mexico Conference Team: Heather Brown, Robert Ambrozy, Tracie Leatham, Lupita Gomez, Candela Fernandez-Wyngaard, Dan Vargas, Kevin Fliess,
Jude Campbell, Senior Manager, IT
Hagar Bermudez, Membership Specialist
Canada Conference Team: Tracie Leatham, Debbie Iannaci, Fanny Everard, Moira Krier, Shane Downey, Mailene Cline, Jess Zappola, Nikki Baffin, Heather Brown, Dan Vargas, Dawn Murphy
Heather Brown, Senior Director, Exhibit Sales and Operations
Rebecca Fahed, Manager, Membership and Operations EMEA
Tara O’Sullivan, Senior Manager, Marketing
Tracie Leatham, Senior Manager, Event Registration in Marketing and Technology
Susan Russell, Manager, Sales Operations
Kelsey Frenkiel, Senior Manager, Sustainability Program
Dawn Murphy, Director, Operations – Americas
Eva Adams, Marketing Consultant
Aida Velez, Accounts Payable Coordinator
Lyan Tassler, Manager, Event Operations
Raquel Juarez, Marketing Specialist, LATAM
Shane Downey, Vice President, Government Relations (Foundations and Advocacy)
Magda HalimManager, Exhibit Operations
Angela Swoveland, Manager, Volunteer Relations and Strategy
Board of Directors
Will all be in Salesforce soon and automated emails will be sent to internal stakeholders
Looking for polices regarding your:
- Employment and Travel
- Details are in the Employee Handbook or your Contractor contract
- Need more information: Contact Natasha – nfranklin@gbta.org
- Details are in the Employee Handbook or your Contractor contract
- Corporate card policy is on this webpage under Finance tab above
Access the spreadsheet for travel booked outside Concur/Ovation here
Marketing
This form is for Jotform creation, social media requests, and any other miscellaneous requests for the marketing team.
View Here
Submit Here – minimally 6 months before the event
View Here (Use this when you need to add or edit a webpage)
View Here (Use this when you need to add an event on the calendar)
View Here (This is mainly used by chapters etc)
Membership
- Hub Resource/Video Upload (One Off) Form
- Click on link above
- Hub Video Uploads (Multiple)
- Please download this sheet, complete, and submit to hubhelp@gbta.org once complete.
Membership Video – Global
Global – (English) https://youtu.be/GRVsk2JP1gg?si=u5hR-BSlmFr07i_s
Membership Video – LATAM
LATAM ( Spanish) https://youtu.be/B-KnxnQopXE?si=mzbRBWjFXH8BSZsK
Resources
Zoom/Teams Background 1 – Download Here
Zoom/Teams Background 2 – Download Here
Zoom/Teams Background 3 – Download Here
English 
Spanish 
French 
Portuguese 
