GBTA Notice of Annual Meeting

NOTICE OF ANNUAL MEETING
Annual Report;
Election of Directors;
Absentee Ballot Request Instructions and Timelines

Notice of Annual Meeting
The Annual Meeting of the Global Business Travel Association (GBTA), Inc. (“GBTA”) will be held on August 13, 2018, at 10:30am in San Diego, California at the San Diego Convention Center on Center Stage in Ballroom 20.

Election of Directors
Once again, it is time to choose new leadership for GBTA. In preparation for the upcoming voting opportunities, please take a moment to review the election materials and platform statements in the Board of Directors Election Brochure 2018.

If you are a GBTA Direct or Allied Member, you may vote in this election either at the GBTA Annual Convention or by absentee ballot (instructions below).

At Convention 2018, elections with voting by electronic means will be open starting on Monday, August 13 at 11:30am PT until Tuesday, August 14 at 6pm PT at the GBTA Convention at the San Diego Convention Center. Results of the elections will be announced at Convention Arena on Wednesday, August 15, 2018. Individuals must be Direct or Allied members of GBTA to be eligible to vote. In the United States, if you are a community member in an Affiliate or Chapter, but not a global member, you will not be eligible to vote. Please note that to vote onsite, individuals must also be registered for Convention by July 31, 2018.

The open Board positions in the 2018 Election are as follows:

• Three (3) Direct Members at Large for a term of three years
• One (1) Allied Member at Large for a term of two years

Absentee Ballots
If you are unable to attend GBTA Convention 2018 and vote in person, you may request an absentee ballot.

You will receive information on how to request an absentee ballot on June 28 and you have until July 13 to request an absentee ballot. The ballot will contain necessary information for the Election of Directors.

Absentee ballots will be submitted electronically and must be received by August 6, 2018, which is five days prior to the start of Convention. Instructions for submission and completion will be included on the ballot. We thank you in advance for your participation in shaping the future of GBTA.

Review of Critical Dates:

• June 28 – Absentee Ballots Available
• July 13 – Absentee Ballot Request Deadline
• July 31 – Deadline to Register for Convention if Planning to Vote Onsite
• August 6 – Absentee Ballots Due to GBTA
• August 13 – Annual Business Meeting
• August 13 – Voting Opens Onsite at Convention
• August 14 – Voting Closes
• August 15 – Election Results Announced