New Research Reveals High Expectations Business Travellers Place on Organisations for Traveller Safety

Over Two-Thirds of Business Travellers Book Air And Hotels Directly or Through an Online Travel Agency (OTA)

BERLIN (29 November 2018) – More than 8 in 10 (82 percent) business travellers think it is important for their safety for their company to know their travel plans in advance, yet less than half (47 percent) say their organisation has a system in place to capture their travel plans if they book outside of corporate channels, according to new research out today from the Global Business Travel Association (GBTA) in partnership with SAP Concur.

“Booking data continues to play a critical role in traveller safety and travellers also have high expectations of their organisations when it comes to their safety,” said Jessica Collison, GBTA director of research. “As many travellers continue to book outside of corporate tools through alternative channels, the lack of visibility this creates has critical implications for both travel spend and the ability to meet duty of care responsibilities.”

“In an emergency situation, whether it’s a natural disaster or terrorist attack, I truly think businesses are responsible for their travellers’ safety. To react quickly and to be able to identify and locate employees within minutes is absolutely imperative. What this research shows is that solving this challenge, no matter whether travellers have booked via their OBT or outside of it, travel bookings should be made visible to the business,” said Pierre-Emmanuele Tetaz, Senior Vice President & General Manager EMEA at SAP Concur.

Additionally, the study revealed 73 percent of travellers expect their company to proactively contact them within two hours of an emergency event. This comes despite the fact that the majority would not contact their organisation if they were in need of assistance, leaving the responsibility solely on the company.

Expectations do not stop once the business portion of the trip ends. More than half (56 percent) of business travellers tacked on leisure travel to a business trip in the past year, and 31 percent expect their organisation to be responsible for traveller safety on added leisure days.

Booking & Traveller Safety
In the past year over 80 percent of business travellers used their company’s online booing tool (OBT) for air and hotel bookings, making OBT use relatively consistent over the past two years. However, over two-thirds book air and hotels directly or through an online travel agency (OTA). In fact, rates of OTA use over the past three years are increasing more than rates of OBT use, which could indicate alternative channel use is on the rise. Convenience, selection or pricing are different reasons travellers indicate using alternative channels, however in many cases, non-corporate channels are not authorized within a company’s travel policy, causing significant duty of care concerns as well as missed cost-savings opportunities.

Technology’s Role in Traveller Safety and Beyond
Beyond booking capabilities, an overwhelming majority of travellers want features that will keep them safe when using company-provided tools and apps.


In looking at the next steps for innovation, most travellers are looking for technology that will make the booking process more personalized and efficient. The top five capabilities travellers want to see in the future of their company’s tools include: personalized booking (43 percent), pre-trip approvals and trip personalization (42 percent), intelligent expense reports (38 percent), automated expense audit (34 percent) and predictive intelligence (33 percent).

A survey of 1,252 European business travellers in Germany (152), France (151), the UK (152), the Nordics (513), Belgium (155) and the Netherlands (129) using an online panel. This survey was fielded between September 21 and October 16, 2018 with respondents qualifying if they (1) were employed full-time or part-time, and (2) traveled for business more than once in the past year.

More Information

Download an infographic here with key highlights from the research. A summary of findings for the report, How Technology Impacts Traveller Behaviour and Safety, is available exclusively to GBTA members here.

Experts from GBTA’s research team and SAP Concur will present study highlights and insights during an education session on November 29 at 9:30AM CET at GBTA Conference 2018 Berlin in Partnership with VDR.

About the Global Business Travel Association
The Global Business Travel Association (GBTA) is the world’s premier business travel and meetings trade organization headquartered in the Washington, D.C. area with operations on six continents. GBTA’s 9,000-plus members manage more than $345 billion of global business travel and meetings expenditures annually. GBTA delivers world-class education, events, research, advocacy and media to a growing global network of more than 28,000 travel professionals and 125,000 active contacts. To learn how business travel drives lasting business growth, visit

About SAP Concur
For more than two decades, SAP Concur has taken companies of all sizes and stages beyond automation to a completely connected spend management solution encompassing travel, expense, invoice, compliance and risk. SAP Concur’s global expertise and industry-leading innovation keep its customers a step ahead with time-saving tools, leading-edge technology and connected data, in a dynamic ecosystem of diverse partners and applications. User-friendly and business-ready, SAP Concur unlocks powerful insights that help businesses reduce complexity and see spending clearly, so they can manage it proactively. Learn more at or the SAP Concur blog.

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