Business Travel RFP Templates and Toolkits

There is $1.4 trillion USD in managed travel and most of that is sourced by our members and the companies they represent.  Size alone is not what makes the business travel industry so complex - there are many nuances when it comes to sourcing travel. It can be a daunting task to navigate each category within business travel and to ensure the travel buyer is seeking the correct information in a standard, easy to process format.

The complexities of the business travel industry and the many levels of data points necessary to perform a thorough sourcing and evaluation of suppliers in this space, make these tools and templates invaluable. The resources include templates for airline, car rental, hotel as well as travel management sourcing and travel safety toolkits. Be sure to put these tools into action as you build a better managed travel program.

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Hotel RFP

Access the industry standard for Hotel rate sourcing.  The Hotel RFP and supporting materials takes organizations through an extremely complex process.

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Airline RFP

Download the RFP here.

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Car Rental RFP

Up until 2016, there was not a standard for sourcing Car Rental.  Be sure to use the Car Rental RFP to ensure you are soliciting the correct information from car rental providers.

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Travel Risk Management RFP

This RFP includes updated travel risk management requirements such as active monitoring, mobile capabilities, training, and data integration.

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Strategic Meetings Management RFI/RFP

If an organization determines that it wishes to acquire external resources to support its Strategic Meetings Management (SMM) Program, it may begin by identifying vendors with the skill set required to meet its strategic meeting management needs. This document outlines the topics and questions that an organization may wish to include in an RFI and in an RFP.

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All RFPs

Access all RFP templates and guides.

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TMC Sourcing Toolkit

This toolkit will prepare and take you through the journey of developing a strategy and plan for your travel program and the role the TMC will play in executing that plan.

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Travel Safety Toolkit

This toolkit will help you in evaluating your existing program and guide you to resources that will provide building blocks for a successful travel safety program.

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Airline Program Management Toolkit

The GBTA Aviation committees have updated the GBTA Airline Program Management (APM) Toolkit to reflect Corporate Buyers and Travel Managers' focus on building a more sustainable business travel program. Click here to access more resources including a sample project plan with timelines and a sustainability scorecard.